WEN-CON Code of Conduct
WEN-CON wants to create a welcoming, safe, and inclusive environment for everyone. All attendees, exhibitors, sponsors, volunteers, staff, and guests are subject to WEN-CON rules and policies. Failure to abide by these rules may result in your being removed from the convention. Ejection from the convention shall be at the discretion of the WEN-CON staff and without refund. By attending WEN-CON, you agree to follow and comply with all rules and requests from WEN-CON staff, Town Toyota staff, as well as all federal, state, and local laws. WEN-CON decisions and/or interpretation of these rules shall be final. All policies and rules are subject to change without notice.
ANTI-HARASSMENT POLICY: WEN-CON enforces a strict no tolerance policy for harassment. Anyone who engages in harassing behavior is subject to action deemed appropriate by the WEN-CON staff, up to and including expulsion from the event without refund. WEN-CON reserves the right to determine what constitutes harassment.
Harassment includes, but is not limited to, harassing photography and/or recording, offensive or harassing comments, sexual harassment, unwelcome physical contact, disrupting panels or other events, intimidation, hate speech, disorderly behavior, unwelcome sexual attention, stalking, the use of over sexual images on event grounds, unwelcome and/or inappropriate physical contact.
If you feel you are being harassed, witness harassment, or have other concerns, please contact a WEN-CON staff member to assist you. WEN-CON staff can contact security or law enforcement or otherwise assist you.
WEAPONS: All costume weapons and props must conform to federal, state and local law. A weapon is considered anything that could accidentally or purposefully cause injury to another attendee. We ask that you use common sense when bringing any prop weapon to the event. Avoid bringing hard prop weapons to the event and we encourage the use of light materials such as foam, composite, light woods, and cardboard be used for prop weapons. All prop weapons must be inspected and Peace Bonded by WEN-CON staff, and must remain Peace Bonded.
Functional firearms are not permitted in the event or on event grounds, this includes actual firearms, BB guns, airsoft guns, pellet guns, paintball guns, cap guns, realistic looking firearms that can be confused with actual firearms. All prop, toy, or fake firearms must be clearly marked with a brightly colored safety cap on the barrel.
Functional projectile weapons are not permitted, including slingshots or other sling devices, crossbows, long and short bows, rubber band guns, etc. Bows and the like are permitted so long as the string is removed or loosened to the point that it cannot fire a projectile. Arrows or projectiles are allowed so long as they do not have a sharp tip and/or any sharp tip is removed.
Metal blade weapons that are sharpened are not permitted including swords, daggers, knives, throwing stars, axes, and the like. Blunt weapons are not permitted including hockey sticks, baseball bats, nunchaku, clubs, brass knuckles, slug devices, etc. Chemical weapons and explosives including fireworks are not permitted.
SMOKING: The use of tobacco products or e-cigarettes is not allowed inside the event or on event grounds.
BADGES: All attendees and exhibitors are required to have a badge openly displayed for entry to the event. You must show your badge to any WEN-CON staff member requesting to see it. Entry is based on capacity and subject to rules and restrictions set by the Fire Marshall.
SPECIAL GUESTS: While special guest appearances have been confirmed, all special guests announced for WEN-CON are appearing on a tentative basis and are subject to change due to professional or other commitments. WEN-CON cannot guarantee an attendee will receive an autograph or photograph from any of our guests, and all autograph and photograph opportunities are offered on a first come, first serve basis – be sure to plan accordingly. Some guests charge a fee for multiple autographs and/or photographs but the first autograph for all guests will be no charge.
PANELS, SPECIAL EVENTS: WEN-CON cannot guarantee entry to any panel, presentation, or special event. All such events are based on a first come, first serve basis so please plan accordingly. Room capacity for events is subject to rules and restrictions set by the Fire Marshall.
ANIMALS: No animals will be allowed inside the event other than certified service animals displaying a service animal vest. Owners are required to have their service animal identification card with them. We happily welcome all certified service animals. Owners are responsible for cleaning any mess(es) created by a service animal.
FOOD AND BEVERAGES
- Guests may NOT bring food and/or beverage items into the Town Toyota Center during events. This includes outside food, drinks, open and/or sealed water bottles, and candy.
- Guests must dispose of the unauthorized items prior to entering the Town Toyota Center. Guest Services will not check – in or store any food or beverage items.
- Guests may bring in empty plastic bottles or cups and fill them at any of the water fountains located throughout the arena. This includes souvenir Wenatchee Wild cups.
- Guests with specific /special dietary needs due to medical conditions or religious requirements should contact the Guest Services department at (509) 667-7847.
SMOKING & ALCOHOL
- In accordance with WA State Law, smoking of any kind including e-cigarettes is not allowed inside the building. A designated smoking area is provided outside.
- While the use of marijuana is legal by Washington state law, marijuana use inside the event and on event grounds is prohibited by law.
- Individuals may not bring any alcoholic beverage onto the premises at any time.
- We ask our Guests to please drink responsibly. The Toyota Center Guest Services Attendant will call you a cab if you so desire.
- Town Toyota Center Guests are expected to obey all state and local laws governing the purchase, possession, and consumption of alcohol. It is illegal for anyone under the age of twenty one (21) years old to purchase, possess, or consume alcoholic beverages.
- Any alcohol, illegal drugs/paraphernalia will be confiscated, guest will be denied entry to the Town Toyota Center, and Wenatchee Police Department will be notified.
- The Town Toyota Center reserves the right to deny entry to intoxicated guests. Any intoxicated Guests causing a disturbance during an event may be asked to leave.
LOST AND FOUND
- If you lose or find an item during an event, please proceed to the box office or security for assistance. Our lost and found department can be reached at (509) 667-7847. The Town Toyota Center or WEN-CON and any affiliates, are not responsible for lost items. Found items are retained for 90 days.
COSPLAY: Cosplay is not consent. WEN-CON has a strict no harassment policy in place and this policy will be enforced.
WEN-CON wants attendees to show their enthusiasm with their awesome costumes! We also want to make sure everyone has fun and is safe. If you have any questions about cosplaying rules or events, please contact us.
COSTUMES: WEN-CON is a family friendly event. Please use common sense and be considerate of other attendees, our guests, and exhibitors. WEN-CON cannot be held liable for any damage incurred to your costume and you assume all risks, known or unknown, while engaging in cosplay activities.
No costume is not a costume. Paint alone is not a costume. Pasties are not allowed. If your costume is deemed too revealing, offensive, or otherwise inappropriate, you’ll be asked to change or cover up. Please make sure your costume is well constructed and you have appropriate under garments on. Protective footwear is required at all times – this means your footwear must be hard sole and worn for health and safety reasons.
Symbols of hate are not welcome at WEN-CON.
No inappropriate signs, no signs offering services or making requests to be hugged or touched. You’re welcome to politely ask for a hug, but do not hug anyone without their explicit permission.
PROP WEAPONS: All costume weapons and props must conform to federal, state and local law. All prop, toy, or fake firearms must be clearly marked with a brightly colored safety cap on the barrel. All prop weapons must be Peace Bonded by a WEN-CON staff member.
Metal blade weapons that are sharpened are not permitted. Blunt weapons are not permitted. Chemical weapons and explosives including fireworks are not permitted. Do not brandish weapons or props in a threatening manner.
All prop weapons purchased or won as prizes at the convention must be Peace Bonded by WEN-CON staff if they are to be carried during the convention.
COSTUME WEAPONS POLICY
Peace Bonding Procedure
All costume weapons that the WEN-CON Security Officers determine to appear dangerous, on a case-by-case basis, shall be Peace Bonded before being allowed into the convention center. Peace Bonding tables will be located at the main entrances to the convention. Trained Security Officers will conduct the Peace Bonding process:
- Peace bonded costume weapons will be recognizable by a bright neon tag attached to a non-intrusive area of the prop weapon. The tag must remain visible at all times.
- If the weapon is steel, such as a sword, the peace bond process will secure the sword inside the sheath. At no time shall the sword be removed from the sheath while attending the event.
- If a costume weapon is confiscated it will be tagged with the owners name written on the tag. Confiscated weapons will only be returned to the owner when they are departing the event. WEN-CON, Town Toyota Center and any affiliates are not responsible for any damage to confiscated weapons.
PERMITTED/PROHIBITED COSTUME WEAPONS LIST
- Replicas of firearms provided the prop is easily identifiable as a prop weapon.
- Prop firearms such as Nerf guns and water guns are permitted, however they must be inoperable and unable to fire any projectile.
- All fake, prop, or homemade weapons are permitted if they are in no way dangerous to fellow attendees.
- Sufficiently blunt wooden staves, swords, and bullwhips are permitted. The swords must be secured in a sheath, and bullwhips shall be rolled and secured by the peace bonding process.
- Costume bows are allowed, as long as they are inoperable and cannot shoot projectiles of any kind. Prop arrows are permitted, as long as they are not sharply tipped, cannot be fired, and are secured within the quiver and cannot be removed.
- No firearms are allowed on the premises of the Town Toyota Center.
- Steel swords that cannot be secured in a sheath.
- Firearms and guns designed to fire a projectile, i.e., BB guns, pellet guns, paint-ball guns, dart guns, crossbows, and ammunition of any sort, are not permitted into the Town Toyota Center.
- Flail weapons: Nunchaku are not permitted. Prohibited weapons Includes the following: An instrument, including a Nunchaku, that consists of two or more sticks, clubs, bars or rods to be used as handles, connected by a rope, cord, wire or chain, in the design of a weapon used in connection with the practice of a system of self-defense.
- Incendiary weapons, i.e., which spark, shoot flame(s), burn, smolder, or can otherwise cause combustion or which exist for no purpose other than to be lit with a combustion device.
- Self defense weapons, i.e., pepper spray, mace, stun-guns, and tasers.
- Wooden or aluminum baseball bats.
- Other prohibited items, i.e., skateboards, golf clubs, paddles, and signs that are not integral to the costume.
These rules are subject to change without notice.